How to Make Meeting Table Name Cards in Microsoft Word. Make your own brochures in- house. Jupiterimages/Photos. Getty Images. Arranging a meeting is usually a flurry of planning, reservations, materials collating and getting the word out about the event, but you don’t want to have a mass stampede of attendees upon arrival. Take advantage of your Microsoft Word software to let meeting guests know exactly where to go with table name cards. Also called seating cards or table tents, table name cards work with a standard size page of paper and offer a quick and customizable way to show guests to their tables.
Open Microsoft Word. Click the “Page Layout” tab. Click the “Orientation” button. Click “Landscape” and Word automatically adjusts your page to landscape view. Click the “Insert” tab.
Click the “Text Box” button on the tab’s ribbon. Click the “Draw Text Box” option. When the cursor changes to a plus sign, draw a text box on the bottom half of the page. The space above will allow for the card to be folded.
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Click inside the text box. Type the name of the person who will be sitting at the table or the name of the table, such as “Table 1” or “Table A.”4. Highlight the text. Click the “Home” tab. Change the font, if desired, by clicking the font menu and choosing a new font. With the text still highlighted, click the “Font size” menu.
Increase the font size until the text takes up the entire text box without hyphenating or going onto another line. The size of the text will vary on how many letters in the table or person’s name as well as the font.
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Click the “File” tab. Click “Save As.” Enter a file name for the table card document and click the “Save” button. Tips. These instructions assume you’re using standard 8. To change the paper size, click the “Page Layout” tab’s “Size” button, then follow the rest of the instructions here. Printing on card stock is preferable but the printed paper can always be glued to other material to make the tent.
For a double- sided table name card that can be doubly- helpful to table- seekers, click once on the text box that has the table name on it. Press the “Ctrl” and “C” keys together to copy the box. Press the “Ctrl” and “V” keys to paste in the copy, then drag it into place on the top of the page.
The text is now facing the wrong way. Hover the cursor on the green dot at the top of the text box. When the rotate symbol appears on the cursor, twirl the cursor approximately 1. It’ll look upside down on the Word page, but you’ll now have a text box facing in either direction, ideal for when you fold the page down the middle and place it like a tent on the table. About the Author.
Fionia Le. Chat is a technical writer whose major skill sets include the MS Office Suite (Word, Power. Point, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. Le. Chat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English. Photo Credits. Jupiterimages/Photos.